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Secretary : Ms.Winni
Job Responsibilities:
- Assist with the four-year Overseas Chinese Students (International Students) program.
- Revise and consolidate regulations/SOPs, including internal control data compilation.
- Complete submissions for the university’s basic information database.
- Submit regular performance evaluations for faculty members.
- Compile monthly KPI reports for the Higher Education Sprout Project.
- Consolidate data for the International Performance Platform.
- Serve as the registration desk for primary-level departments.
- Coordinate mid- to long-term plans, evaluations (self-evaluation, internal, and external evaluations), internal control, financial planning reports, and data compilation for various departments in the Office of International Affairs.
- Compile and upload proposal data for various meetings such as administrative meetings, university meetings, development meetings, and foundation meetings.
- Assist colleagues with adjustments to official documents and various paperwork (Adjust operational procedures, with each secondary department having a designated consolidation person responsible for preliminary data collection; the registration desk then provides the consolidated data to Winnie for final compilation. Follow-up data submissions are tracked only through the secondary department’s registration desk).
- Handle system applications, approvals, and inventory processing for asset disposal.
- Prepare the annual budget and allocate foreign travel expenses (including foreign travel budgets for the Sprout Project).
- Support administrative tasks for the Japan Research Center and the Yunus Center (including documentation and budget reimbursements).
- Organize and approve annual meetings and reports related to language proficiency allowances.
- Consolidate and process annual budgets and reimbursements for student scholarships in the Office of International Affairs (including general international master’s and PhD programs, and New Southbound programs).
- Prepare annual budgets and reimbursement for Overseas Chinese Students program scholarships and process subsidy reimbursements from the Overseas Community Affairs Council.
- Process tuition fee reductions and reimbursements.
- Assist the Director of International Affairs with daily schedules.
- Assist the Director with routine reimbursements across the university.
- Manage budget control and reimbursements within the Office of International Affairs.
- Handle the compilation, reception, and distribution of official documents for the Office of International Affairs.
- Record minutes for Office of International Affairs meetings.
- Coordinate and liaise between departments within the Office of International Affairs.
- Handle temporary assignments from the Director and Deputy Director.
- Arrange matters related to the entry of international students (including budget approvals for entry expenses and arranging staff schedules for airport pickups).
- Oversee recruitment tasks (approvals, announcements, resume collection and organization, interview notifications, interview meetings, approval of results, and notifying selected candidates).
- Track and report admissions data for recruitment seasons (including special programs and international master’s and PhD programs).
- Assist with online inquiries from sponsors or students in the four-year Overseas Chinese Students program.
- Coordinate procurement, vendor communications, and other matters for the Office of International Affairs.
- Responsible for supporting countries: Myanmar, Cambodia, Laos, Indonesia, and overseas affairs.
- Extension: 2199
- Email: winni@ncut.edu.tw
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